01
Intake
A household lands in a real profile—not a clipboard that dies at the door.
Distribution-day software for food pantries
Run the line, not the paperwork.
Intake, the queue, and checkout stay in sync on every device your team picks up, so the line keeps moving and the day's numbers are ready when the doors close.
Browser-based · No install · Nonprofit pricing
Pantry Nexus / Live overview
Sample workspaceTuesday, October 14
Good morning, team.
Visits today486 in queue
Households418 new this week
Volunteers122 tasks open
Today’s flow8:00 AM – 2:00 PM
8 AM11 AM2 PM
Next up
Choice pantry10:30
Volunteer huddle11:00
Close-out report2:00
Paper twice
The same intake data, entered again later.
One machine
The line waits on a back-office terminal.
Numbers after close
The board wants answers while you rebuild the day.
A workspace your team can read at a glance
From the first household record to the day's report.
Stop retyping intake and rebuilding the report after the line is gone. The same live picture follows your team through the shift.
Representative interface based on current Pantry Nexus workflows, with sample data. Not a live account capture.
Pantry Nexus / Household intake
Sample workspaceTuesday, October 14
Good morning, team.
Household intake
NewA clear queue for the next conversation.
Search households
Household 1048Returning visitReady
Household 1049New registrationNeeds review
Household 1050Returning visitReady
The operational handoff
How a shift runs
Intake → queue → shopping → checkout. Start with the workflow your team already knows. Nobody has to become a software administrator.
Create your workspace02
Queue
Waiting → shopping. Everyone sees the same live line while the room moves.
03
Checkout
Weight and visit close on the floor. The record is already there for the report.
Your pantry QR
One front door for every station.
Each pantry gets its own QR code. Post it at the door. Staff scan it with any phone or tablet to open your pantry's intake and start the visit.
Example only: this code links to pantrynexus.com, not to a pantry check-in account.
Built for the whole team
The day writes the report while the day is still running.
Visits, queue movement, checkout weight, and volunteer activity feed one workspace. Each role sees what it needs.
Directors
The numbers without the spreadsheet weekend
See households served and pounds distributed for the calendar or fiscal year. Export donor and funder summaries to CSV.
Floor leads
One live line on every device
Run intake, the queue, and checkout with weight from whatever laptop, tablet, or phone is free on the floor.
Volunteer coordinators
Shifts and duties in the same place
Register volunteers, sign shifts in and out, track hours, and hand out duties from templates. No add-on to buy.
Household data, protected
The people in your line trust you with their information.
Pantry Nexus keeps that trust in the database, not only in a policy.
Read the privacy policy- Each pantry's records are separate. Database rules block access from other pantries.
- Only signed-in staff of your pantry can see household records.
- Uploaded files are private. We serve them only to signed-in users.
- The activity log records registrations, check-ins, and profile changes.
- We do not sell personal information.
Founding pantries
Now onboarding our first pantries.
Join early and help shape the software your floor runs on. Founding pantries work directly with the team that builds Pantry Nexus.
- Hands-on setup with the people who build Pantry Nexus
- Help bringing your current household records in
- A direct line to the builders for feedback and fixes
- Founding nonprofit pricing, locked in
Pricing
We set the price with each pantry. Verified nonprofit organizations get a discount.
Request pricingAlready report to a food bank? Keep its system for TEFAP and network reporting. Pantry Nexus runs the floor: intake, the live queue, checkout, and your team.
Questions, answered
The useful details before your next shift.
What Pantry Nexus does today, what it costs, and who can see your data.
01What does Pantry Nexus do?
Pantry Nexus runs your distribution day. Staff register households, move the live queue, and record checkout weight. The dashboard and the operational report update while the line moves.
02How much does it cost?
We set the price with each pantry. Verified nonprofit organizations get a discount. Send us an email to get a price for your pantry.
03How long does setup take?
Create an account. Then complete 3 setup steps: name and type, location, and contact details. After that, you can register your first household.
04Does it replace our food bank's reporting system?
No. Pantry Nexus does not make TEFAP or USDA reports. Continue to use your food bank's system for those reports. Use Pantry Nexus to run intake, the queue, and checkout.
05Who can see household records?
Only signed-in staff of your pantry. Database rules keep the records of each pantry separate. We do not sell personal information.
06Which devices can our team use?
Any device with a current web browser: a laptop, a tablet, or a phone. Changes show on all devices at the same time. You do not install software.
07Can households check in with their own phone?
Not at this time. Staff scan the pantry QR code to open intake and help each household. A household does not need a smartphone.
08Is the dashboard preview live data?
No. The preview on this page uses sample data. It is not a customer account and it is not a performance claim.
The next distribution day is already on the calendar
Every household, every station, one live line.
Set up your workspace today, or see Pantry Nexus run a shift in a 20-minute walkthrough.